customer service excellence

How to lose your customers – SIX fool proof ways!

Management & Leadership

Customer relationship management is something that everyone talks about and frontline staff are usually over trained in this area. I run a number of these workshops each year and it was during a second CRM workshop with the same customer when I realised that very little of what I have taught on a previous visit was actually implemented. This led me to the idea of teaching companies on how to lose their customers. At least in this way, they can be really good at what they do; especially since losing customers seems to be the favourable option to many companies…

Having trained thousands of people in the area of customer service, I was able to come up with six excellent ways of losing customers. That’s right, six fool proof ways that will ensure that you lose your customers without delay. Not only do my methods work, but they work fast. If you apply these methods with discipline and consistently, your company could close down within the next six months. Here is my secret formula…

Losing Your Customers – Rule 1: Focus on the inside…

Internal focus is the first and most dynamic way of swiftly losing customers. The secret is to create a company culture which has a much bigger focus on what’s going on inside the organization than what’s goes on outside. Employees must be taught, from the onset, to focus on promotions, internal politics and pleasing their managers. You need to impress many people, have lots of ‘Highly Confidential’ files on you table, and attend endless meetings. If you want to climb the ladder of status and importance, you need to play the game right. To do this you need to move in the right circles, and say the right things to the right people. The playing field is set in the world of strategic sessions, task teams and work-groups, a sure recipe to get nothing done. But then again, it’s not about getting something done or about client service, since these things simply won’t add to your importance. Being important is at the core of an internally focused company’s needs. How many times have we become frustrated with the front desk attendant who puts up the ‘CLOSED’ sign at exactly 5 seconds to 10, “I’m sorry its teatime, you have to come back at 10:30”. My frustration becomes her delight. One cannot help to wonder that if her senior manager had to descend from the 17^th floor to request a specific service; if she would have put up the ‘CLOSED’ sign in his face. Highly unlikely! You see her future is dependent on the way she treats her superiors and not the way she treats her customers. With us, the mere paying customers, her importance is derived from the power of demonstrating her control. Customers have the power to kill or grow a company. The way you treat them will secure their choice. Thus, to lose your customers simply focus on the inside.

Losing Your Customers – Rule 2: Believe you have the upper hand…

The success of any entrepreneur is embedded within one word, SURVIVAL. Therefore, to lose your customers, you need to get really comfortable. Believe that you are too big, too strong and too experienced to go down. Even better, believe that since you are a government department, you can never close shop, as the kings and queens of the past did of course. We, the customers, are the lifeblood of your enterprise. We are the guardians of your mission. If you do not meet our every specific need, you will not survive. And where you do not deliver, your competition will kill you. In a private enterprise your competition are those who are prepared to serve us better; and in the public service, your competition is an idea or ideology. You might tell me that your sponsorship is guaranteed, and yes, keep believing that. In government, departments rarely close down, even long after their reason for existence has expired. They are often artificially kept alive, like a brain-dead patient on a heart and lung machine. But ideas, ideologies and software solutions will assassinate you with amazing ease. Keep on doing what you did yesterday and an angel of irrelevance will soon fill your vacant post. Intensity of competition creates effective organization. So then, keep on doing nothing, as you are doing now. You can stay as long as you like, but without doubt, your customers will not do the same.

Losing Your Customers – Rule 3: Reward incompetence…

There are amazing internal benefits of not delivering. Yes, it pays to be ineffective. I know a man by the name of Joe who has recently been appointed to distribute toilet paper throughout Babalingwe Pty (Ltd). His job is simple. He needs to get three quotations and then make the necessary arrangements with the cheapest supplier. His work includes delivery of toilet rolls to the various departments, where a store clerk will issue them to the different toilets. For Joe to be effective is easy. However, the question is not whether he can be effective, but rather what’s in it for him? In which ways will Joe benefit from the effective distribution of toilet paper? The answer; not very much! On the contrary, if he continues doing his work in this manner, chances are good that he will stay a clerk for life. The secret of climbing the ladder to bureaucratic success, is to create an empire. Success in large organisations do not lie in the deliverance of Service Excellence, but rather in your ability to create internal dependency. The first step for Joe will be to complicate communication, since this will enhance the level of dependency which the company has on him. Lots of people within all departments now have to interact with Joe. From now on it’s not just a matter of ordering toilet paper. No, no, no. You must place an order on form ToiP6660PK. This form then needs to be sent to the authorization office where form ToiP837494K09JL will be issued. Once signed by two clearance clerks, the order can go through to the final approval office where a ToiP854758J00ML form will be issued and stamped by the senior approval clerk (who is in meetings most of the time). I think at this point you will agree that Joe cannot cope anymore. What he needs is staff, lots of them. Once he has staff he will need to appoint managers and get a personal assistant. Soon Joe will be appointed as the Director of toilet paper, and before long he will be running a toilet paper head office. His reason of existence will be entirely based on functional incompetence. You might think that this example is outrageous, but think again and you might just identify a number of Joe's in your own organisation. I remember just a few years back, a news announcement was made, reporting that police officials were to be given extra allowance for working in high crime areas. Really? Why would these Police Officials want to reduce crime especially if, high crime equals better pay. To lose your customers, keep rewarding incompetent people and keep sponsoring internal empires that were built on nothing more than perceptual dependency.

Losing Your Customers – Rule 4: Reward complication…

Do not underestimate the power of complication. It is your tool to domestic power, and a very powerful virus that eventually secures organisational demise. Maybe the term ‘skills monopoly’ is somewhat more politically correct. This reminds me of Susan, a lady who worked with leave forms. Only she knew how to complete them, and when she was not there, nobody went on leave. Complicating things to the extent that only one person knows how to deal with it, makes the organization incredibly dependent on that individual. The power that this dependency holds is highly seductive. We often hear people boosting about the fact that the whole place will fall apart in their absence. These are the bureaucratic knights of your organisation. They love to invent official forms, and create protocols and structures that nobody understands. They demonstrate their superiority through quoting policies and procedures off by heart. Of course we need people who ensure that rules and regulations are met. But where focus creates dependency, the aim is always to become indispensable. And where employees are indispensable, they become more important than customers; a sure way for service excellence to collapse. To lose your customers, complicate things, to the extent where unravelling red tape has taken prominence to your actual purpose.

Losing Your Customers – Rule 5: Do not give any reason to provide customer delight…

Employee motivation is a big thing. We give incentives for excellent work and pay bonuses where you make sales or exceed expectations. Yet, when I get to the front desk, Steve spends more time on impressing Rebecca, his boss, than giving me good service. The reason, I found, was that giving me good service was not part of Steve’s KPI’s. There is thus absolutely no reason for Steve to provide me with customer delight. What’s in it for Steve? Why should he give me excellent service? Management tries their best by sending out motivational letters, providing customer service training, and mounting glossy service excellence posters on company walls. Statements such as, “It’s our company and we should be proud of it”, or “We all need to work together to achieve success” are advocated with increasing crescendo. But, customer service training and motivational messages do not put bread on Steve’s table. Neither does providing good customer service. The antithesis, of course, is that feeding his manager's ego will definitely ensure Steve’s bonus. If you want someone to be more effective, you need to make it worth his or her while. Service excellence will not get Steve promoted, or make him more important, or ensure more money, or give him more benefits. What Steve must do is make his manager feel important, significant and even omnipotent, if that is the command. To lose your customers, stimulate a performance system where employees will have no reason to provide customer delight. Make them bow to their managers, who, in the greater scheme of things, are not only more replaceable but also less influential than the frontline who will eventually produce the bottom line.

Losing Your Customers – Rule 6: Give employees authority without power…

Power without authority leads to dictatorship and authority without power leads to demoralisation. Of course, both will rid you from your customers, but here I would like to focus on authority without power. This is the case where a high earning director cannot authorize the purchase of a date stamp. Better even is the case of a frontline employee who cannot give me discount, replace my product or sort out my problem. It says on her desk plate “Customer Service Desk”, but apparently such service is limited to three restricted things that she can do. Large organisations have many positions and posts, but when it comes to making a decision the buck stops nowhere. The power to authorize is usually shifted from office to office, using every trick in the book to avoid responsibility. I need to get the green form from the blue office, and then return to the purple office where I must fill in the orange form, which must be authorised at the brown office who will issue a pink form which I can then hand in at the red office (round and round we go, no start or end, just stepping out or giving up). To get the simplest thing done can take months, or sometimes even never. To lose your customers, it is of utmost importance that you authorise your employees with titles such as customer service representative, floor manager, supervisor, etc. But never empower them. Dress them as the batsman but never throw them a ball. And of course, do not trust them. You know, that only you know, how to do stuff…

Now that you know the six secrets, go fort and lose those customers… Let them feel helpless and dependent, and I can promise with certainty, that they will go. It works…

But, if you do insist, that keeping customers is important, well then, you can attend my 'Customer Relationship Management (CRM)' workshop. Click Here for more info...